Executive Assistant to CEO

About the Company

An exciting opportunity for work for a family-owned resources exploration and production company, operating primarily in Australia and the United States. Long established in Australia, they are committed to discovering and developing new energy sources, including oil, gas, and minerals.

An exciting opportunity has arisen for a professional and driven Executive Assistant to provide high quality support to the CEO of Australia.

Based in Brisbane City, this role is more than just a job—it’s a fantastic opportunity to join a supportive team and grow with the business.



About the Role

In this role you will provide high-level executive support to the CEO, while overseeing a committed office support professional. The role requires you to build trusted relationships across a close-knit and focused team, contributing to the business’ ongoing growth and success.

In this role you will also have the autonomy to shape the position, implementing processes and procedures to enhance operational efficiency while delivering exceptional service to key stakeholders. This is an opportunity to position yourself as a trusted adviser within the organisation.



Key responsibilities include:

Executive Support

· Provide high level executive assistance to the Australian CEO, including extensive diary and inbox management, travel coordination, expense processing, preparation of reports, agendas, and meeting materials.

· Assist communication between executives by building strong relationships with key stakeholders and managing approval processes through systems like SAP and Employment Hero.

· Maintain effective filing systems (physical and electronic via SharePoint), conduct research, and support the CEO with personal logistics and administrative tasks.

Event & Meeting Management

· Organise and coordinate meetings, conferences, and Board functions, including preparing agendas, taking minutes, managing action items, and arranging catering and logistics.

· Work closely with local and international teams and directors to schedule meetings, prioritise conflicting events, and coordinate presentation materials.

Administrative Management

· Lead and mentor the Office Administrator, ensuring smooth office operations and consistent branding across company collateral and documentation.

· Oversee the administrative support provided to the CEO’s direct reports, including meeting coordination, document formatting, and assistance with special projects.

IT Responsibilities

· Act as the liaison between the business, the Managed Service Provider (MSP), and CFO to ensure efficient IT operations, including issue resolution, policy communication, and project coordination.

· Support the implementation of IT-enabled projects aligned with the company’s IT strategy, in consultation with the IT Advisor.



About You

You are a highly organised, proactive, and adaptable professional with a demonstrated history of providing executive support at the C-suite level. Your strong communication skills, discretion, and attention to detail enable you to thrive in dynamic environments where priorities shift rapidly.

Your capacity to work autonomously while fostering collaborative relationships will be key to your success. You will be a calm and supportive team player, with a professional yet approachable demeanour. Advanced proficiency in the Microsoft Office suite is essential.



The Benefits

· Work within a supportive, down-to-earth team culture, led by inspiring leaders.

· Be part of an exciting growth phase for the organisation.

· Enjoy a competitive salary package, including an annual performance bonus.

· Experience a diverse and engaging role where no two days are the same.

· Work in an exclusive and stunning corporate office in Brisbane City with breath taking views.



If you are a proactive and dedicated professional seeking a dynamic role where you can make a genuine impact, I would love to hear from you.


How to apply

Please apply by uploading your current resume in Microsoft Word format only (.doc or .docx). If you would like to have a confidential discussion, please contact Catherine Lyttle on +61 0400585530, quoting reference JN -022025-39408. Want to know more about Davidson? Visit us at www.davidsonwp.com